ATTENDANCE
Vice-Chairman
Karen Sott; Selectmen: Dianne Gilbert, James McGeough, Rene Archambault; Administrative
Assistant: Judith Bielecki. Chairman Tom
Gauthier and Town Administrator Dean Shankle were absent.
1. CALL TO ORDER
Vice-Chairman
Sott called the public session to order at 7:00 PM at the
2. MINUTES
OF AUGUST 24, 2009
Minutes
from August 24, 2009 were submitted for approval.
Motion by Selectman Gilbert to
approve the minutes of August 24, 2009. Seconded
by Selectman McGeough. Motion carried 4-0.
3. SEALING
OF NON-PUBLIC MINUTES – September 8, 2009
Motion by Selectman Gilbert to seal
the Non-Public Minutes of September 8, 2009. Seconded by Selectman McGeough. Motion
carried 4-0.
4. SIGNING
OF ACCOUNTS PAYABLE MANIFEST
Accounts
Payable Manifest in the amount of $634,618.10 for week ending September 4, 2009
was presented for approval.
Motion by Selectman Gilbert to approve
the Accounts Payable Manifest in the amount of $634,618.10. Seconded by
Selectman Archambault. Motion carried 4-0.
5. SIGNING OF PAYROLL MANIFEST
Payroll
Manifest for payroll period ending August 21, 2009 in the amount of $100,100.47
was presented for approval.
Motion by Selectman Gilbert to
approve the Payroll Manifest in the amount of $100,100.47. Seconded by Selectman Archambault. Motion
carried 4-0.
6. BUSINESS
6.1 WAL-MART POLICE SUB
STATION
Chief Greg Dodge requested approval to discontinue
the Wal-Mart Police Sub Station as they have not utilized it. He requested approval to submit a proposal to
Wal-Mart to relinquish the station and replace it with a designated parking
space for the police.
Motion by
Selectman Archambault to approve the request from the Police Department to
relinquish the Wal-Mart Sub Station.
Seconded by Selectman McGeough.
Motion carried 4-0.
6.2 PUBLIC WORKS ISSUES
Mr. Dennis Koch requested hiring one part-time employee and asked
if the sign could be utilized. Vice-Chairman
Sott stated yes as it was successful in obtaining a recent employee.
Mr. Dennis Koch requested approval to hire an excavator to haul
off approximately twenty tons of bulky waste.
He advised that the cost would be approximately $1,400.00.
Motion by Selectman Gilbert to
approve hiring an excavator to haul off bulky waste at a price not to exceed
$1,400.00. Seconded by Selectman
Archambault. Motion carried 4-0.
Mr. Dennis
Koch advised
that there is an old canister at the Transfer Station that needs to be replaced,
and would like to request a 50 yard container be secured. He advised that the purchase is dependent on
Lamprey Co-op being able to provide a truck with capabilities to haul that size
container.
Selectman Archambault advised that he worked at
the Transfer Station for a few hours over the weekend and requested some issues
be reviewed. He requested that
enforcement of displaying dump stickers on the window of vehicles be required. He requested that employees not unload trash
from resident vehicles as it is a safety issue.
Selectman McGeough requested implementing annual tetanus shots for
employees be scheduled if they have not obtained one to date.
6.3 HIRING
REQUESTS – Public Works
Hiring request for a employee for Public Works was
submitted for approval. Request to hire Mr.
John Tuck for 32 hours at a salary of $10.00 per hour was submitted for
approval. Selectman Gilbert asked if
Mr. Tuck was related to any employee of the Town. Mr. Koch advised that he asked Mr. Tuck who
stated not to his knowledge. Selectman
Gilbert requested that the Application for Employment be revised to reflect
that question.
Motion by Selectman Archambault to
approve hiring Mr. John Tuck at a salary of $10.00 per hour. Seconded by Selectman McGeough. Motion
carried 4-0.
6.4 SIGNING
OF MS-1
MS-1
form for 2009 reflecting the Summary Inventory of Valuation was submitted for
approval. The net valuation reflects an
increase of $16,200,000.00 with a total of $663,797,200.00.
Motion by Selectman Gilbert to
approve the MS-1 for 2009. Seconded by
Selectman McGeough. Motion carried 4-0.
6.5 YIELD
TAX - Primack
Yield
Tax for Mr. Phil Primack,
Motion by Selectman Gilbert to
approve the Yield Tax for Mr. Primack,
7. CORRESPONDENCE
& REPORTS
7.1 TOWN ADMINISTRATOR REPORT
7.2 INDIVIDUAL SELECTMEN’S REPORTS
Selectman McGeough
Selectman McGeough reminded everyone that the Hi-Note Festival is
this Saturday from 2:00 to dark, and that there also is a National and
International Horse Shoe Competition being held on the property this year.
Selectman McGeough advised that tomorrow is Channel 9 Day, as it is
9/9/09 and requested anyone having any pictures of the area to submit them to
Channel 9.
Selectman McGeough advised that Todd Blanchard, son of one of the
Town Employees, has enlisted in the Marines and we all wish him well.
Selectman
McGeough requested approval to go out to bid for a new website and software at
a price not to exceed $1,000.00. He
stated that the Town’s Website is outdated and needs to be replaced with a user
friendly program for updates.
Motion by Selectman McGeough to
obtain a proposal not to exceed $1,000.00 for redesign and software for the
Town’s Website. Seconded by Selectman
Archambault. Motion carried 4-0.
Selectman Archambault
No
issues.
Selectman Gilbert
No
issues.
Selectman Sott
Selectman Sott advised that All-Star Speedway owes $477.80 for
2009 and interest for 2008 of $822.90 with a total of $1,360.70 as of 9/3/09.
Motion by Selectman Archambault to request
Town Administrator Shankle send a letter to Mr. MacArthur at All-Star
Selectman Sott read a letter from Bill and Erica McPhee
requesting the sign in front of the Town Hall advertised the Hi-Note Festival
on Saturday. Discussion followed regarding the usage of the Town Sign. Selectman McGeough stated that presently the
Town does not have guidelines in place for utilizing the sign for events. He added that this event benefits the Town in
many ways, including a scholarship. He
requested the festival be advertised on Friday only. Selectman Gilbert advised that charitable
organizations should not use that as a bargaining chip, and it is hard to
discriminate between event requests. Selectman
McGeough requested guidelines for using the sign in front of the Town Hall be
submitted at the next Board Meeting.
Motion by Selectman McGeough to
place Hi-Note Festival on the sign on Friday, September 11. Seconded by Selectman Archambault. Motion carried 3-1. Selectman Gilbert voted nay.
Vice-Chairman Sott advised that music will be included on the scroll
on ETV as an agreement with Comcast has been reached. Selectman McGeough stated that ETV has added
a slide show of old pictures of Epping and this is utilizing the new
equipment. Vice-Chairman Sott stated
that ETV has made a lot of progress and congratulated the staff.
8. COMMENTS
BY VISITORS
None:
PUBLIC HEARINGS/APPOINTMENTS
8:00 PM HOME OCCUPATION HEARING – LaFleur
Vice
Chairman Sott opened the Public Hearing and read the notice and list of
abutters.
Mrs.
LaFleur requested permission to operate a Home Occupation in the barn located
at
Mr.
Barbosa,
Public
Hearing was closed.
Motion by Selectman Archambault to
approve the Home Occupation Application for Mrs. LaFleur,
8:30 PM WEST EPPING WATER –
Mr. Rick St. Jean,
Selectman
Archambault referred to the letter from Mr. Kramer which stated that the denial
was based on information that West Epping Water was not a public utility, and
therefore requested you go to the ZBA. Vice Chairman Sott stated some confusion
exists as to whether West Epping Water is a Public Utility. Mr. St. Jean provided a document showing that
West Epping Water was a Public Utility and added that the permit was approved
and the Town Administrator picked it up and it has been denied. Vice-Chairman Sott advised that a discrepancy
exists because of the Public Utility status and that the Zoning Board of
Adjustment should be contacted to review the zoning issue. Vice-Chairman Sott
stated a plan should be submitted and stated the issue needs to be reviewed by
the Planning Board, Town Administrator, and the Code Enforcement Officer before
going forward.
Motion by Selectman McGeough table
the request for West Epping Water Company, in regard to an Electrical Permit
for Map 034,
8:45 PM TEMPORARY STORAGE TRAILER PERMIT – Matheny
Request
to obtain a Temporary Storage Trailer on property owned by Mr. Brian Matheny,
9. ADJOURN
Motion by Selectman Gilbert to
adjourn. Seconded by Selectman Archambault. Motion carried 4-0.
Meeting was adjourned at 8:23
PM.
Respectfully submitted,
Judith Bielecki
Administrative Assistant
____________________________
Tom
Gauthier, Chairman
______________________________
______________________________
Karen Sott,
Selectman
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Rene
Archambault, Selectman
Date
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