PRESENT – Greg Tillman, Mike Morasco,
Selectmen’s Representative Karen Sott; Planner Clay Mitchell; Alternate Steve
Colby; Secretary Phyllis McDonough.
CALL TO ORDER – Chairman Tillman called the meeting to order at 7:00 p.m., appointed
Colby to sit in for Dwyer.
Chairman Tillman introduced
newly elected Selectman Karen Sott. The
Chairman explained Selectman Sott will be a non voting representative for the
meeting until there is an appointment by the Selectmen for a representative to
sit on the Planning Board.
REORGANIZATION – Chairman Tillman announced the reorganization will be held at the
April 3, 2008 meeting.
CORRESPONDENCE FROM STEVE COLBY -- re: Vacancy on Board, RSA 673:12. I.
The Board will discuss the
correspondence from Steve Colby at the April 3, 2008 meeting.
Notice of Decision: Site
Plan, and Conditional Use Permit
Owner/Developer: Industrial
Communications
Location: Map 004,
The Notice of Decision
regarding Industrial Communications will be addressed at the April 3, 2008
meeting.
Notice of Decision: Site
Plan
Owner/Developer:
Location: Map
29
The notice of Decision
regarding Lorraine & Jack Lavoie, Trustee, Dearborn Properties will be
addressed at the April 3, 2008 meeting.
DISCUSSION: Conceptual
review and discussion of the proposed
Parties: Penny
Lewis
Location: Map
035,
Penny Lewis representing her
father Howard Hartford came before the Board with proposals on the
Chairman Tillman explained
the old Epping Master Plan talks about a connection from
Colby asked Lewis if she had
an idea where houses will go due to the fact that there are poorly drained
soils and seasonal flooding. Lewis explained
her engineer is familiar with spring conditions and the wetlands scientist is
from West Environmental. Colby informed
Lewis the Board would need that information.
Colby also suggested that
Lewis record in the deed that there is an easement on the driveways for both
parties. Lewis explained she is looking
at a short three family shared drive and the proposed locations for the dwellings
are further apart.
Selectman Sott stated her
concern is that the short easement is deeded and concurred with Colby on the poorly
drained soils. Selectman Sott explained
she does like the three lot plan which agreed it would be less impact to the
town.
Lewis asked if it is the Planning
Board would do the permitting for. Chairman
Tillman explained the plan would need a variance for the frontage and explained
she would need to speak with Mitchell or McDonough on her application
procedures. The Chairman stated when the
plan comes before the Board for Subdivision approval as part of the approval the
Board would require notes on plan for easements on driveways.
Selectman Sott asked if the
deeds will show a covenant on how the shared driveways will be maintained. Chairman Tillman explained that would be
looked at during the subdivision review.
Lewis thanked the Board and
left the meeting.
DISCUSSION: Sigarms
Update
Parties: Deborah
Roberts, abutter
Location: Map
038,
Deborah Roberts came before
the Board and referred to the Planning Board meeting that was held on March 6,
2008 informing the board she missed the end of the meeting due to the fact of
the tape went dead on ETV. Chairman Tillman
explained there were things not clear on the August meeting so the Board reviewed
the minutes of August 2, 2007 and amended the minutes with clarification. Roberts explained she has the amendments with
the hours attached and asked if the hours are in effect. Chairman Tillman explained they are, subject
to the approval. Roberts explained it is
her understanding that none of the hours take effect until the berm and wall
are taken care of.
Morasco explained the Board
had to look at what was being done on the site and that the new hours are not
in effect on most ranges until the Board revisits the application.
Chairman Tillman explained if
the conditions of approval were met on each range the hours would be as written,
as it would not be fair to the applicant to make them do all the changes and
inform them they may or may not get the hours requested.
Morasco explained the board separated
the site into different ranges on site and there would be different criteria to
be met.
Roberts explained when she left
the August meeting, Rob Graham stated that there would be no changes until all
conditions were met. Roberts explained there
was an agreement that Sigarms would send all abutters schedules for the January
to December schedule of the two Saturday’s they would shoot and the two
Wednesday’s to run in conjunction with New England Dragway. Roberts stated she has not received those
letters that were supposed to be sent explaining all the dates for shooting for
the whole year. She explained the agreement
was so the abutters could adjust their lives during the time of the shooting.
Roberts stated she would like
another site plan scheduled with abutters.
Chairman Tillman explained
there are two approved areas that do not require any further work which are area
51 and the rifle range, and so the new hours for those ranges are in effect.
George Harris from Sigarms
explained area 51 and the rifle range are good to go with the hours as
written. He explained as far as upper deck,
until the fence is erected Sigarms is under the same guidelines as they have
been in the past. Harris explained the
Chairman Tillman TRC said has
changed and the plans for all sound mitigation fences and berms that are
required will have to go before the full board for approval before they are
built.
Harris explained the annual
letter was designed to designate the two Saturdays. He stated when the minutes were approved last
year, they felt that they could shoot somewhere on the property on any Saturday
would void the letter that was sent to the abutters.
Roberts asked the Board to review
the tape of the August 2, 2007 meeting where it states there would be no
changes to anything on the property until the berms were taken care of. Morasco explained he understands that hours
have not changed to the upper deck as they are waiting for spring to complete
any work. Morasco explained the
engineering berm is in place the part around the berm that was an extra has not
been done, and the hours for that range have not changed at this point.
Colby stated he recalls that
the hours for each section were attached to each section.
Roberts asked that someone
please listen to the tape of August 2, 2007 and get back to her with her
concerns.
Chairman Tillman advised
Harris to do a letter to advise when the shooting will happen and copy the Board
of Selectmen, until new hours go into effect on the Upper Deck range.
Chairman Tillman explained
there will be much less time spent on Technical Review and most review will be
in front of the Board. He stated the Planning
Board has never been responsible for enforcement and explained those duties will
be handed off to the Code Enforcement Officer.
Harris explained that once
fence is completed on the upper deck the letters will cease but until then they
will send out letters.
DISCUSSION: WalMart
Seasonal Plans
Parties Barbara
Stewart & WalMart Management
Location: Map
029,
Barbara Stewart explained
WalMart had a permit for a tent last year in their lawn and garden area and would
like to have another tent this year, and stated she would like the town
involved in the grand opening of lawn and garden. She explained she would like to provide
flowers to the town and involve recreation into this. She explained the tent is a seasonal area for
three months with a restriction, and asked if WalMart could venture into an
agreement with a corral.
Stewart explained the tent
was 40 x 60 and on the side of the building last year. Stewart explained the tent went up in April
and down in August and stated the intent would be the same with a corral. Stewart explained a corral is easy access for
a customer allows for purchase at the register and heavy outdoor items are
lifted into the customer’s car by and attendant.
Sott explained she found the
corrals to be esthetically very well kept as she’s seen at the Plaistow store
and stated it is portable and is temporary.
Chairman Sott explained it makes it easier for the customer.
Stewart explained she would like
it more visible this year. In front of
second gate there is an island with a strip of a parking lot which she feels
would be the ideal spot. Stewart stated
the tent was not visible to the public.
Stewart explained she would like the tent in the front and would like
the corral on the side.
Morasco asked if security was
a problem last year. Stewart explained
there was no problem as there is always someone in the store in that area. Morasco spoke about the islands in the
parking lot and asked Stewart if there was a plan for bringing them back with
plantings. Stewart explained there was a
problem with the sprinkling and suggested to use all mulch. She explained there will be trees replaced
but not all as it is costly. Morasco
explained the trees have to be done as it’s on the site plan.
Morasco stated parking would
have to be looked at. Stewart asked what
taking up parking would hinder. Morasco
explained it was part of the initial site plan.
Chairman Tillman explained he
would like to address the corral at the next meeting. He stated he has no problem with tent and would
like a sketch with tent and corral.
Stewart stated she will drop a sketch off at the Planning office.
Stewart will be back at the
April 3 meeting to address the issue.
Morasco and Stewart agreed to a site walk.
DISCUSSION: Car
Dealership
Parties: David
Gleason, Hurlbert Toyota
Location: Map
030,
Dave Gleason representing
Hurlbert Toyota explained the proposal is on
Chairman Tillman explained
there is a 2,000 foot restriction on auto sales and the applicant will need to
seek a variance. The Chairman explained known
auto businesses are Brown’s Garage and Jack Murray’s business on
Chairman Tillman stated he
would like to see architectural improvements on building. As this is a residential road he does not want
any impact abutters and explained the board will be looking at landscaping, buffers,
hours of operation, lighting, traffic in and out, and will have Mitchell look
at parking. Gleason explained there
would be approximately 21 cars outside.
Chairman Tillman asked if the
applicant is looking at antiques.
Gleason stated they would be classic and used cars. Tillman asked where repairs would be
done. Gleason stated repairs will be inside.
Chairman Tillman informed
Gleason he will have to present a sign application also. Gleason stated there are two pylons out front
that will be used for a sign for the business.
PUBLIC HEARING: Sign
Waiver Request, Section 29 and Article 19
Owner/Developer: David
Just, Domino’s Pizza, prospective tenant
Location: Map
005
Dave Just came before the
Board with an update on the site at
Chairman Tillman stated he
felt the consensus of the Board was to work with existing sign pillars which
were approved with the initial site plan.
Chairman Tillman explained he feels within the architecture and
aesthesis should work with what is already there at the site.
The Chairman explained he is
not inclined to include support any waivers until the trucks are moved to the
back of the building.
Morasco asked about the angling
of the lights in back. Just stated he
spoke with Mr. Knightly and Mr. Ronan and explained Ronan was going to address
that issue immediately. Morasco stated,
for this site, the lack of noticeable signage for Domino’s use; he did search
out other Dominoes and stated he would not go for the Domino’s he saw on those
sites. Morasco mentioned keeping the
sign inside placard on the bottom.
Morasco noted the issue with the trucks and asked Just to make sure that
was taken care of.
Just informed the Board he
would e-mail them more photos of the site with the sign. As there were no further questions the
Chairman called for a motion to continue.
Morasco moved, Colby seconded
the motion to continue the hearing to April 3.
The motion carried unanimously.
CONTRACT FOR PROFESSIONAL SERVICES – TOWN OF
Mitchell’s contract will be
signed with the amendments on April 3, 2008.
Mitchell explained he would
like to have more issues go before the Board than to him. Mitchell explained he is going to focus on
the Master Plan. Chairman Tillman
explained Mitchell will not be on site doing planning work but will be available
on Thursdays if someone needs to meet with him.
Chairman Tillman informed the
Board at the next meeting they will discuss meeting on one Thursday a month to
deal with hearings and the other Thursday for workshops.
OTHER BUSINESS:
MINUTES OF 03/06/08 FOR APPROVAL – The minutes will be discussed for approval at the
April 3, 2008 meeting.
DISCUSS MEETING START/END TIME – This will be discussed at the April 3, 2008
meeting.
ADJOURNMENT
– The meeting was adjourned at 9:00 P.M.
Respectfully Submitted,
Phyllis McDonough,
Planning Board Secretary
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